Personal Assistant - Full Time (m/f)

Theo is looking for a new, committed personal assistant (m / f) to support him locally in West Palm Beach. His current assistant will remain in Germany, so this is a unique opportunity to step into a trusted, versatile role. As his personal assistant, you'll play a key role in keeping his day-to-day life and business running smoothly — from organizing communications and appointments to handling errands, preparing juices, and keeping the office in flow.

No prior experience? Career changer? No worries — if you are a great fit and meet the requirements, prior experience isn't necessary.

Your Responsibilities

Business & Admin Support

• Organize receipts, invoices, and assist with basic bookkeeping

• Draft and sort emails, messages, and communications

• Conduct research and prepare summaries or lists

• Coordinate appointments, bookings, and travel plans

• Handle occasional organizational calls (insurance, vendors, etc.)

On-Site & Personal Tasks

• Prepare smoothies and juices

• Run errands (shopping, dry cleaning, post office, etc.)

• Manage deliveries and online orders

• Keep the office organized and stocked

• Help sort and dispose of unneeded items

Salary: $3500 gross per month

Development and promotion opportunities are available over the coming years.

The typical onboarding phase lasts 1-2 weeks.

• Strong organizational skills – You love keeping things in order and nothing slips through the cracks

• High level of trustworthiness and discretion – You’ll be handling sensitive tasks and information

• Self-discipline and reliability – You can manage tasks independently without needing to be micromanaged

• Fluency in English – Spoken and written communication should be confident and clear

• Compassionate and kind personality – A calm, caring energy is important in our space

• Professional appearance and presence

• Good communication skills – Both in person and in writing

• Comfort with tech – Email, online forms, Google Drive, and basic tools

• Driver’s license
  
  Bonus Points (Not Required, But Appreciated):

  • Interest in holistic health, wellness, or nutrition

  • Experience in a similar assistant, hospitality, or organizational role

  • Knowledge of tools like Trello, Excel, AI or Google Workspace